HR Admin Assistant

Pay: DOE
Type: Permament
Hours: 37.5
Location: Musselburgh

Purpose and objectives of the role

We are seeking a proactive and organised person with good communication skills to join work alongside our HR Advisor within our HR Department. As our HR Admin Assistant, you’ll manage the full employee life cycle administration and provide comprehensive and effective HR support to the business. Suitable for someone who is looking to develop their HR career.

Main duties and responsibilities

Responsible for providing confidential administrative support in delivering key HR services such as

  • Preparing employment contracts for new hires and existing staff, ensuring accuracy and compliance with company policies and legal regulations
  • Supporting the onboarding and exiting processes.
  • Filing and archiving.
  • Support, when necessary, in divisional Recruitment and Apprenticeship intake.
  • Work with our apprentices, their mentors, Edinburgh College, and our apprenticeship provider to ensure apprentices receive ongoing support and guidance to stay on track with coursework and on-the-job learning.
  • Maintain and update accurate information in the HR system and produce relevant reports.
  • Deal with any HR-related queries and aim to resolve any problems, using your initiative to ensure that urgent matters are handled proactively.
  • Producing accurate minutes.
  • Supporting the onboarding and exiting processes.
  • Provide mutual support to the HR Advisor during times of workload pressure.
  • Responsible for managing own workload and working independently.
  • Co-ordinate employee training and development initiatives.
  • Support Diversity and Inclusion initiatives within the organisation.
  • Support HR Advisor for the effective rollout of the new HR database and any subsequent training.
  • Maintain time and attendance to company standards.
  • Observe health and safety regulations as they are laid down in company procedures and government legislation.
  • Carry out any other reasonable tasks requested from time to time.


  • Educated to a Higher Level (or equivalent)
  • CIPD Level 3 qualified (or equivalent) with 1 years’ experience in an HR environment


  • Ability to work as a member of a team and assist in the smooth running of the department to meet required output.
  • Excellent workmanship and attention to detail
  • Self-disciplined and able to work with minimum supervision.
  • Good computer skills
  • Good communication skills
  • Ability to remain impartial and discreet with matters of confidentiality.


  • Knowledge and experience of HR systems, word, excel and Powerpoint.
  • Working within an busy office environment
  • Delivering and developing staff presentations and training

Why Zot?

Over 40 years of Engineering experience in all aspects of Manufacturing

  • 29 days paid holiday per year (this includes 8 public)
  • Workplace pension scheme
  • Shift allowance (where applicable)
  • Excellent on-the-job training
  • Apprenticeship schemes available
  • Sage Benefits including many shopping discounts
  • Employee Assistance programme
  • Good transport links and on-site car parking
  • Equal Opportunities Employer

Zot follows a policy of equal opportunities for employment, training, and other conditions of service.  

Proof of identity and right to work in the UK will be required prior to commencing employment.

If you are interested in joining us, we would love to hear from you.

Please send your CV and covering letter via email to [email protected]